All proof corrections must first be reviewed by one of our editors, who deal with the responses from thousands of organization representatives. Thus, some time may pass between our receipt of updated information and the correction of organization descriptions. In addition to this delay, the Yearbook Online information is updated once every 6-8 weeks, thus possibly contributing to a further delay. We apologize that we are unable to process proofs more quickly, but the editors always appreciate receiving updated information. Please rest assured that your corrections will be included just as soon as possible.
Frequently Asked Questions - Corrections of Yearbook Proofs
I've submitted corrected information. Why can't I see my changes?
I missed the reply deadline, is it too late for me to submit changes?
The submission deadline for the printed edition of the Yearbook is annual at the end of March. The Yearbook Online is updated about once every six weeks.
We welcome updated information year-round, irrespective of our publishing schedule, so please feel free to submit new information at any time.
Can I edit our organization description online?
Yes, you can update your organization's description directly via our website. A user name and password are required for login, and should have been provided with your proof. Please contact us if you do not have your user name and password. Also, please bear in mind that all online updates are reviewed by an editor before they are visible on the website.
I received the proof via postal mail but prefer to reply online or by e-mail, is that OK?
I am not the appropriate contact person, what should I do?
Please contact us and let us know to whom we should address the proof mailing.
Does inclusion of my organization in the Yearbook cost anything?
The information you provide is included free of charge and with no obligation on your part.
How can I get my news posted on UIA's website?
The UIA offers a self-posting news service, free of charge, on our website. This service is available to international organizations listed in the Yearbook of International Organizations, and to UIA members.
How to post your news?
- Log in to UIA's website with your user name and password
- You will be redirected to your dashboard. From there, click the link 'Add Member News'
- Fill in the Title and Content of your news item, and save it by scrolling down to the bottom of the page and clicking the 'Save' button
- Your news item will show on UIA's home page and on the News of Associations and Members page
Please contact us if you have questions.
Where can I find the membership country list for Yearbook proofs?
A member country checklist is available on the website.
Proofs sent by post: The countries list is provided on the reverse side of the page(s) containing your printed proof description. We welcome additions / corrections on that side of the page.
Proofs sent by e-mail: Please refer to the checklist on our website. You are welcome to send us membership country details in whatever way suits you as long as the changes / additions are clear for the editors. Thus you may make changes to the proof text paragraph describing countries of membership or you may send the countries list as a part of your reply.
Can I receive a complimentary copy of the Yearbook for information provided?
Requests for a complimentary copy of the Yearbook of International Organizations are noted sympathetically, but we regret that we are unable to supply such copies, as much as we should like to be in the position to do so. The books cost a great deal to produce and to distribute, and the database it is based on equally requires a great cost to maintain. What we are able to do is provide copies or online database access at a reduced price to non-profit, non-governmental organizations listed in the Yearbook.
What if my organization doesn't want to be included in the Yearbook?
Your request to be removed from the Yearbook will be noted.
However, we would like to explain why inclusion of your organization is important to our work. The UIA is a non-profit organization which has been in the forefront of research in the field of international organizations since the early twentieth century. The Yearbook is the most regular of our activities and is used by universities, academies, embassies, scientists, libraries, documentation centres and centres of learning as the definitive volume from which to retrieve information on international organizations and networks.
The organizations we have on record range from major inter-governmental organizations such as the United Nations, through scholarly and scientific bodies, to the more subordinate, diffuse or peripheral. We pride ourselves on listing all such organizations that come to our notice and on being the most complete source of information on them.
We hope that you will understand our continuing to include the description in question and will agree to send us information necessary to maintain an up-to-date entry in the Yearbook.
Is my organization's Yearbook profile freely available to the public?
Yes, at least partially. Open Yearbook and Open Calendar are both free services of UIA's subscription-based Yearbook of International Organizations (YBIO) and International Congress Calendar Online. They include limited profiles of non-profit organizations working worldwide in all fields of activity, as well as their current and future meetings.
Access to the full Yearbook Online database is by paid subscription only.
Which categories can I use for the activities section?
Activities categories for use in the Yearbook:
- Advocacy/lobbying/activism
- Awards/prizes/competitions
- Awareness raising
- Capacity building
- Certification/accreditation
- Conflict resolution
- Events/meetings
- Financial and/or material support
- Guidance/assistance/consulting
- Healthcare
- Humanitarian/emergency aid
- Knowledge management/information dissemination
- Monitoring/evaluation
- Networking/liaising
- Politics/policy/regulatory
- Projects/programmes
- Publishing activities
- Religious activities
- Research and development
- Research/documentation
- Sporting activities
- Standards/guidelines
- Training/education
- Management of treaties and agreements (please also provide the list of treaties by name)