Post Meeting Documentation

20th UIA ASSOCIATE MEMBERS' ANNUAL MEETING

Brussels, 2 - 3 October 2000
Union of International Associations

Post Meeting Documentation

Particpant pack contained:

Final Programme
Profile of the Speakers / Facilitators
Participant List (see Tim's schema on dates of membership)
Document: Sustaining the Context for International Meetings - Ongoing work of the UIA
Document: Comparison of UIA Information Products on International Organizations
Document: Presentation of Fred Lawson (unable to attend the meeting)
Document: Listing of UIA Associate Members (see website list)

Monday, 2 October 2000

13.30 Registration

15:00 Opening and Introduction
Anne-Marie Boutin, Conseiller-Maître de la Cour des Comptes de France, President of UIA

15.30-16.00 Development of UIA Online Services · Yearbook of International Organisations · International Congress Calendar

16.00-18.00 Open Forum on the Future of the Meeting Industry
Facilitator : Tim Casswell, Creative Connection Consultants (Bristol, UK) including contributions on:

Mapping the playing field: Joel Fischer, Electronic Research and Development, UIA

Visual Minutes from the session.

Conference statistics: Eurostat and Ghislaine de Coninck, UIA Congress Department;
Methodological Manual for Statistics on Congresses and Conferences (sales: Eur-OP)

Conference facilities: Fred Lawson, Architect (London) presented by Ghislaine de Coninck
Author of: Congress, Convention and Exhibition Facilities: Planning, Design and Management, published by Architectural Press

18.00 - 20.00 Get-together Cocktail Reception at UIA

Tuesday, 3 October 2000 - DAY 2

09.00 - 12.00 Creating Strategic Opportunity through Conference Knowledge Management
Facilitator: Jon Jenkins, Imaginal Training (Groningen, Netherlands) including contributions on:

Introduction: Explicit and tacit dimensions of knowledge management in conferences: Jon Jenkins

Information technology and internet: Issues and concerns for meetings: Joel Fischer,
note - modified presentation is here

UIA Enhancing synergy in conference dynamics: Marilyn Mehlmann, Fenixgruppen (Stockholm, Sweden)

Discussion of Decision Explorer (Banxia Software) demonstration – a knowledge management tool for meetings: animated by Nadia McLaren, Transform Ltd (Jersey)

Nadia's sample images (in MS Word format)

Visual Minutes from the session.

12.00 - 13.30 Lunch at UIA.

13.30 - 17.00 Managing Uncertainty in the Conference Context
Facilitator: Jon Jenkins, Imaginal Training (Groningen, Netherlands) including contributions on:

Disaster mitigation / "When bad things happen": Christian Mutschlechner, Vienna Convention Bureau (Vienna, Austria)

Meeting implications of hostile “spin”, information warfare and terrorism: Allan Howard, Special Consultant to UIA (Scotland, UK)

Just in time conference organization: designing large scale events while they happen: Jon Jenkins
(download or open powerpoint presentation, 598kb) Also available is a PPT on "Dimensions of Faciliation" (1.6mb)

Visual Minutes from the session.

17.00 - 18.00 Concluding Session
Facilitator: Tim Casswell, Creative Connection Consultants (Bristol, UK)

Evaluation -- Feedback -- Next steps

18.00 End of formal meeting